Source by project
New office development procurement.
A first fit-out buys everything at once: the shell becomes a working floor in a single programme. That is the best commercial position a buyer will ever be in, because every category is still open and nothing has to match something already installed. It is also the easiest programme to lose, because one late long-lead category holds up every trade behind it.
A complete first fit-out material stack, bought once and sequenced to one programme.
Positioning
How this project type is bought
On a new development we build one bill of quantities across all categories rather than twenty separate vendor conversations. Long-lead items — HVAC equipment, glass partition systems, imported furniture, AV — are locked first because their lead times, not the site, set the handover date.
Because nothing is installed yet, the specification can be written for lifecycle cost instead of matching an existing floor: heavier-gauge frames, better lighting control, cable management that survives the first reconfiguration.
Priority categories
Where the cost and the risk sit
Bought in the same package
How we run it
Procurement sequence for new office development
- 01
Shell survey and specification
Slab-to-slab height, load provisions, incoming power, landlord services and access restrictions are recorded before any quantity is priced, because they decide what can physically be installed.
- 02
Long-lead award
HVAC plant, partition systems, imported seating and AV are awarded first against the site programme, with delivery dates written into the purchase order rather than assumed.
- 03
Consolidated buy
Remaining categories are quoted as one package so freight, duty and installation are negotiated across the whole scope instead of item by item.
- 04
Sequenced delivery
Material lands in trade order — services, ceilings, flooring, partitions, furniture, technology — so finished areas are never used as storage.
Watch-outs
What usually goes wrong on this project type
Landlord conditions
Fit-out guides often restrict core drilling, ceiling loads, working hours and lift access. These change delivery cost more often than unit price does.
Power and cooling headroom
Density decided late frequently exceeds the electrical and HVAC capacity bought early. Both are specified against the final headcount, not the initial one.
Spares at day one
Tiles, laminates, fabrics and light fittings are bought with an agreed attic stock so later repairs match the original batch.
What you get
Deliverables on every buy
- Written specification and measurable bill of quantities
- Multi-source quotations compared on landed cost
- Sample and mock-up approval before bulk release
- Freight, duty and clearance coordination
- Delivery sequenced to the site programme
- Asset register, warranty and O&M handover pack
Related procurement categories
Categories most relevant to new office development
Curated from our twenty workspace sourcing categories — these are the ones that typically carry the specification, cost and lead-time risk on this project type.
Other project types
Enquiry
Send us your new office development requirement
Site location, scope, indicative quantities and target date are enough to start. Your enquiry reaches our procurement desk at mail@sjain.io and you get a confirmation copy by email.
FAQ
Questions we are asked most
As soon as the layout is approved in principle. Long-lead categories such as HVAC equipment, glass partition systems and imported furniture typically need 8-14 weeks, so the buy has to start before drawings are fully frozen.
Related services
Downloads
Templates and planning guides
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